Account Deletion & Data Retention Policy
How UAPRAD handles account deletion requests and retains account, discussion, document, security, and payment information.
1. Purpose
This policy explains how UAPRAD manages member account deletion and how long we retain different types of information.
Our aim is to respect members' privacy while maintaining the integrity, security and lawful operation of the UAPRAD community.
2. Requesting Account Deletion
Members may request the deletion of their UAPRAD account at any time.
Requests can be submitted by contacting:
Email: contact@uaprad.org
For security purposes, we may request information to verify your identity before processing your request.
3. What Happens When Your Account Is Deleted?
When your account is deleted, we will remove or anonymise personal information where appropriate and where we are legally able to do so.
Depending on the circumstances, this may include:
- Your member account.
- Your profile information.
- Your profile photograph.
- Your biography.
- Your login credentials.
Some information may be retained where required by law or where there is a legitimate reason to do so.
4. Discussion Posts and Comments
To preserve the continuity and integrity of discussion threads, forum posts and comments may remain visible after an account has been deleted.
Where possible, these posts may be anonymised by removing your identifying profile information.
UAPRAD reserves the right to retain discussion content where doing so is necessary for the operation and historical accuracy of the community.
5. Uploaded Documents
Documents uploaded by members may be removed when an account is deleted.
However, UAPRAD reserves the right to retain documents where:
- They form part of an ongoing discussion.
- Their removal would significantly affect the integrity of research or archived discussions.
- Retention is required for legal or regulatory reasons.
Each request will be considered individually.
6. Data Retention
We retain different types of information for different periods depending on why it was collected.
Generally:
| Information | Typical Retention |
|---|---|
| Member account information | Until the account is deleted or no longer required |
| Profile information | Until account deletion |
| Discussion posts and comments | May be retained as part of community discussions |
| Uploaded documents | May be retained where appropriate |
| Contact enquiries | As long as reasonably necessary to respond and maintain records |
| Payment records | As required by applicable financial and tax laws |
| Website security logs | As long as reasonably necessary for security and fraud prevention |
| Cookie preferences | In accordance with our Cookie Policy |
Retention periods may be extended where required by law, to resolve disputes, or to protect the security and operation of UAPRAD.
7. Suspended or Banned Accounts
If an account is suspended or permanently banned for breaching our Terms of Service or Community Guidelines, we may retain relevant information where necessary to:
- Investigate or resolve disputes.
- Prevent repeat abuse.
- Protect other members.
- Comply with legal obligations.
- Enforce our Terms and policies.
8. Backups
Website backups may temporarily contain deleted information.
Backup data is retained only for disaster recovery, security and business continuity purposes and is automatically overwritten or securely deleted in accordance with our backup procedures.
Deleted information may therefore remain in backup systems for a limited period before being permanently removed.
9. Your Rights
Depending on your location and applicable law, you may have rights to:
- Request access to your personal information.
- Request correction of inaccurate information.
- Request deletion of your personal information.
- Object to certain processing.
- Request restriction of processing where applicable.
These rights are subject to applicable legal exemptions and obligations.
For further information, please refer to our Privacy Policy.
10. Changes to This Policy
We may update this policy from time to time to reflect changes in our services, legal obligations or operational practices.
The latest version will always be published on the UAPRAD website.
11. Contact Us
If you have any questions regarding this policy or wish to request account deletion, please contact us:
Email: contact@uaprad.org